- How do you work on absent?
- Daily basis?
- Hourly basis?
- How do you arrive to OT1 and OT2 Rate?
- Basic
- Basic +HRA =
- Basic + HRA + Any other Allowances? (Kindly mention list of allowances)
- What kind of other allowances are paid to the employees? List them down with their calculation methods.
- What kinds of deductions are available? List them down with their calculation methods.
- How the housing is calculated for various staff members?
- Do you pay salaries in currencies or the local currency?
- What kind of benefits are given to employees?
- Do you have Pension, Provident Fund, HOSP Schemes? If yes, how is your calculation method? (e.g. )
- How NSSF is being calculated? E.g. On Basic, Basic + HRA, Gross, etc…
- How NHIF is being calculated? E.g. On Basic, Basic + HRA, Gross, etc…
- Is there any different method for tax calculation?
- Does employee pay NHIF, NSSF or PAYE?
- How many statutory entities (Companies) you want to merge?
- Do you have casual employees? if yes, do YOU want to split employees in separate company?
- How many currently Active employees are in individual companies? Kindly provide the Listing as per the Employees Import Format.
- How many types of loans are there?
- What’s the Yearly interest charged on each of the loans?
- How is the interest being calculated? Interest On Principle Or Reducing Balance Or any Other Method?
- What way is the recovery of loans being done? e.g., Is there any pre agreed deduction schedule or is it deducted randomly every month?
- Do you calculate Fringe Benefits Tax?
- How do you process various advances during a month? E.g. Mid Month Advances, Any other Advances, etc
- Can Employee take same type of Advance in a month multiple times? If Yes then do you want to keep records on when he took the advance each time?
- How many types of saving schemes are being managed?
- Provide a list of Opening Balances for Pension, PF, Relief, etc…
- What kind of reports are being generated from current manual or Automated systems? Provide sample list of each of them.
- Do you transfer Salaries to Bank Accounts directly or Is paid through Cheque or Cash?
- Incase transferring to bank through online transfer, provide a Format for Bank transfer.
- Incase of Cheque printing provide format.
- Incase of Cash, do you want to print labels? If yes, provide samples.
- Are you submitting your PAYE, NHIF online? Do you know how the process is done or you requires to be trained for the same?
- Provide some sample pay slips which you are currently using.
- Provide technical configurations of your server.eg…server name, processor speed, RAM,IPP Addresses, OS, etc…
- Give a list of users who are being trained on a product with the list of modules they are going to use
- Give a list of computers on which you would like to install the system.
- How are leaves being managed?
- What kind of leave types do you have?
- How are leave Balances added?
- How is leave Encashment done? And how are the Encashment Rates calculated? Basic Or Basic + HRA?...etc
- INCASE OF CASUAL EMPLOYEES?
- At what intervals are casual employees being paid?
- How is NSSF being calculated?
- How is NHIF being calculated?
- How is PAYE being calculated?
- How are casuals being paid?... Hourly or Daily?
- Are any of the casuals being paid on Piece Rate Basis? if yes ,then how are the calculations being done? How is OT1 and OT2 being calculated for piece workers?
- What kinds of reports are being printed for casual employees? Kindly provide samples
- Is the JV posting file required? if yes, then provide the format.
- Do you want to enter cumulative hours for casual employees? Or way to enter them daily basis
- Are there any special requirements? I f yes, kindly mention it in details.
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